Why Your Company Needs an Intranet?
We live in an age of information overload. As the former Google CEO Eric Schmidt famously put it, “There was 5 exabytes of information created between the dawn of civilization through 2003, but that much information is now created every 2 days.”
In other words, what we need is not more information, but better ways to organize, store, and communicate the information we already have.
This is where company intranet comes in. As the business landscape continues to change faster than ever, social networking websites have become the most preferred method of corporate communication. An intranet website packs all the news, files, and applications your organization uses on a daily basis into one easily navigated portal accessible from anywhere, at any time.
But if you are still not convinced that an intranet portal is the right application for your business, here are three benefits of corporate intranet that might change your mind.
It keeps your company up to date in high technology.
A high tech company gets access to a variety of benefits. Naturally, the paperless nature of company intranet drastically reduces printing, cutting down on unnecessary environmental waste and related office expenditures.
It also ensures that organizational information is readily available to all employees, on all screens. A responsive intranet portal can be accessed on mobile, tablet, laptop or desktop, allowing for the most effective devices to be utilized at the most effective times.
And the endless options afforded by intranet aren’t limited to devices. Its capabilities of storing directories of company-owned applications guarantee that these valuable tools are always within reach, empowering staff to reach their potential of productivity with the all services at their disposal.
It facilitates effective communication and collaboration.
Through intranet websites, company alerts, news items, and updates can be shared to an entire organization instantly. On the other end of the spectrum, users can easily define more narrow scopes of access when discussing in closed forums and sharing documents to effectively collaborate in a team.
At BluEnt, we know that this aspect of intranet is a successful method of generating constructive project management. A very simple example of this includes the various functionality modules BluEnt offers, such as events calendars that can effortlessly be used to schedule appointments.
In addition, the numerous methods of brainstorming ideas and making periodic check-ins through intranet simultaneously eliminate redundant in-person appointments and facilitate productive meetings, as everyone is able to share minutes and contribute without confusion.
In the same vein, corporate intranet enables staff to maintain a continuously updated bank of documents in order to reduce time spent looking for information through inefficient means such as back and forth emails – a simple task that wastes more productivity potential than workers care to admit. The McKinsey Global Institute found that the average person spends 28% of the workweek reading and responding to email. The same report stated that “improved communication and collaboration through social technologies could raise the productivity of interaction workers by 20 to 25 percent.” When you think about the amount of work hours that could be taken out of responding to emails and instead used more productively, it adds up to a worthwhile reason to make the switch to intranet without even considering all the other benefits.
It streamlines knowledge management and business processes.
Compiling all your organizational data and applications in a company intranet also contributes to increased time management. Rather than sorting through folders, USB drives, binders, and external hard drives, employees can easily navigate through an organized file management system, giving them more time to spend making productive contributions. This also extends to a company-wide decline in disorganized general inquiries and fact-checking.
In addition, as intranet services are created with a user-specific experience in mind, the ability to control which staff sees which call outs, alerts, and documents ensures that each employee has all the information pertinent to their role without weeding through content that is not useful to them.
It engages employees through strengthening company culture.
In a study by Duke’s Fuqua School of Business that surveyed more than 1,400 North American CEOs and CFOs, more than 50% of respondents said corporate culture influences productivity, creativity, profitability, firm value and growth rates. However, only 15% said that their firm’s corporate culture was where it needed to be. If you belong to one such organization looking to bridge that gap, intranet may be exactly what your company needs.
At BluEnt, we are committed to providing you with an intranet application 100% tailored to your organization, right down to the personalized look and feel of the portal itself. We take into consideration the unique size and needs of the company and create a system that most effectually supports cross-functional alignment towards common organizational goals.
This principle is intrinsic in corporate intranet in that it functions as an open source of communication for all staff at all times, but it also applies to less direct messages. For example, BluEnt’s intranet services enable users to assemble communities and interest groups, allowing staff to bond over commonalities.
Intranet also simplifies the transmission of company newsletters, upcoming events and workshops, announcements, and more. From senior management to interns and trainees, intranet creates a connection between each individual and the company as whole.
We hope this article has inspired you to invest in your company’s productivity potential through intranet. BluEnt’s confidence in the impressive advantages of company intranet has resulted in a vast source of experience and expertise in the domain. For a tour of our intranet applications and portal development plans and pricing, contact us today!
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